Exhibitor Housing and Travel | ASCRS
For Exhibitors

Boston, MA, Hotels Available

Boston Hotels Are Now Available

Reserve your preferred hotel with onPeak and ASCRS International Group Housing ( ASCRS IGH) to receive reduced-rate hotel rooms for the 2024 ASCRS Annual Meeting and ASCRS Subspecialty Day in Boston, Massachusetts April 5–8, 2024.

When reserving hotels for the 2024 ASCRS Annual Meeting, be sure to do so through onPeak or ASCRS IGH, the only officially endorsed vendors for this multi-faceted meeting. We have received reports that other companies—not affiliated with ASCRS—are posing as official hotel vendors.

ASCRS only guarantees hotel room rates or availability during the show dates for reservations made through onPeak. Reservations made outside of the official 2024 ASCRS Annual Meeting hotel block can be risky. Other unofficial vendors may require that rooms be fully prepaid; that charges are non-refundable and/or be subject to steep change fees; and room types may not be guaranteed. In the past, ASCRS attendees have encountered situations with travel vendors that were either unlicensed or went out of business after taking reservations and deposits, leaving individuals stranded without hotel rooms and transportation, and resulting in lost deposits. If you have any questions, please reach out to the ASCRS Meetings Department.

Book Your 2024 Hotel

Hotel Map

You can download a .pdf file of the map with hotel names here

You can also view a map on the booking website. Choose your category and click the 'Map' button.

Book Your Hotel
Individual Booking

If you need to book 19 rooms or less, please click here.

Group Bookings

If you need to book 20 rooms or more, please fill out the Hotel Request Form (20+ Rooms)

Cancellation Policy

Reservations canceled less than seven days from the confirmed check-in date or not canceled at all (no-show) are subject to loss of deposit. Please refer to your reservation confirmation for full policy details, which may vary per hotel.

Suites

Suites are extremely limited. Exhibitors can contact onPeak to check availability for sleeping suites. For information about suites for purposes other than sleeping, e.g. meetings, etc., contact the ASCRS Meetings & Exhibits Department by phone at (703) 591-2220 or email Exhibits@ascrs.org.

Contact onPeak
Travel and Transportation
Travel Discounts

ASCRS has negotiated discounted rates for travel to and from the meeting by booking through Direct Travel. If you’d prefer to make your reservation with one of our ASCRS agents, please call (877) 924-0557 or contact an agent by email at sirocco@dt.com.

Exhibitor Letter of Invitation

To request a letter of invitation for the 2024 ASCRS Annual Meeting, please email the Exhibits Team the following details:

Contact Name
Company Name
Passport Number
Date of Birth
Booth Size
Booth Number

Please allow at least five business days to receive your letter via email.

Visa Information

Most international attendees visiting the United States will need to apply for a visa through the U.S. Department of State.

Visa applications are now subject to a greater degree of scrutiny than in the past. The visa application process can take several weeks. Please allow enough time for your application to be processed: Calculate your wait time.

Please note the Western Hemisphere Travel Initiative (WHTI) for travel to and from the United States, Canada, Mexico, and Bermuda.

It is important to thoroughly review all information on the specific Embassy's Consular Section website for local procedures and instructions on making an interview appointment, paying fees and checking on the status of your visa application. Find the consulate for your country by selecting the associated region.

The Visa Waiver Program (VWP) allows citizens of participating countries to travel to the United States without a visa for stays of 90 days or less, when they meet all requirements explained below. Travelers must be eligible to use the VWP and have a valid Electronic System for Travel Authorization (ESTA) approval prior to travel.

2024 ASCRS Annual Meeting Official Vendor

This is the official vendor seal for the 2024 ASCRS Annual Meeting. Please be cautious and verify the authenticity of any vendor or company that contacts you regarding the ASCRS Annual Meeting that does not display this seal. If you have concerns about the authenticity of any vendor or company that contacts you regarding the ASCRS Annual Meeting, please do not hesitate to contact the Exhibits Team.
AM24 Vendor Stamp