ASOA Speaker Checklist
Key Dates
Jan 30, 2026 – Skip the Line registration deadline
Mar 10, 2026 – Faculty registration deadline
Jan 6 – Mar 6, 2026 – Handout upload window
Mar 6, 2026 – Handouts due
Apr 10–13, 2026 – Annual Meeting in Washington, DC
Registration & Policies
- Course instructors and faculty must be registered for the ASOA Annual Meeting to participate.
- ASOA does not pay honoraria or travel/housing expenses for presenters.
Handouts
- Save as PDF only, max 20MB.
- Format slides 2 per page for note taking.
- Name file like: lastname_course.pdf
- Upload via Speaker Center between Jan 6–Mar 6.
Presentation Prep
- Confirm course participation of all faculty and notify ASOA staff of any faculty changes.
- Sessions are 60 minutes. Make sure to leave time Q&A.
- Use PowerPoint, Keynote, or video in 16:9 widescreen.
- Add disclosure on your first or second slide.
- Keep slides clear, unbiased, and logo free.
At the Meeting
- Presentations aren’t uploaded ahead of time, so bring your file on a flash drive or similar device to your course room.
- Visit the Speaker Ready Room to test videos or multimedia.
- Rooms include podium mic, lavalier mic, projector, screen, and confidence monitor.
- Verbally share your disclosure at the start.
- Sessions are recorded, be sure to speak clearly into the microphone throughout your presentation
Attendee Feedback
- Encourage your audience to fill out evaluations in the app or at CME/CE stations.
Email [email protected] with any questions. We can’t wait to see you in DC!
Important Dates
| June 16 | Submission site for ASOA practice management courses and Financial Interest Disclosures opens |
| September 1 | Deadline for ASOA practice management course submissions / Deadline for all presenting faculty to complete Financial Interest Disclosure |
| December 5 | ASOA submission status notifications are sent via email to lead instructor |
SUBMISSION CHECKLIST
- Notify all faculty members that they must complete the Financial Interest Disclosure by September 1, 2025. Faculty cannot be added to the course submission until the disclosures are completed.
- Confirm the valid email address of each faculty member before starting the online submission process.
- Indicate if the course material is introductory, mid-level, or experienced.
- Confirm that the title is entered in title case, is 10 words or less, and concisely reflects the content of the course.
- Complete the abstract, presentation audience and learning objective sections.
- Be aware, the course description will be used in the online program, meeting app, and other materials and will be the basis on which attendees select their sessions.
