For Exhibitors

Services & Tools

Exhibitors at the ASCRS ASOA Annual Meeting

Exhibitor Dashboard

In order to access the exhibitor dashboard, you will need to be a confirmed. Once your booth application is submitted you will receive an auto-generated username and password to access your account.

In the exhibitor dashboard you will be able to update your company contact information, company description, product categories and make a payment at any time. This is the information that will show in your online booth profile. The affiliate function application, link hotel reservations, exhibitor badge registration and Freeman Online (service kit) will also be located in your exhibitor dashboard when those items are available.

Exhibitor Dashboard
Exhibitors at the ASCRS ASOA Annual Meeting

Exhibitor Registration 

Registration is open. Convention Data Services sent you an email with instructions. You will select your company name and use the same password used for your exhibitor dashboard. You can find the link to register on this page or your exhibitor dashboard.

Badge Allotment

Exhibiting company will qualify for (6) complimentary exhibitor personnel badges per 10x10 (100 SF) exhibit space. Each additional badge (over allotment) will cost $300.00.

If your booth is sharing with another company the allotment will show under the parent company booth. Please contact the parent company booth coordinator with your badge list.

Exhibiting companies at ASCRS Subspecialty Day will receive (2) complimentary exhibitor personnel badges, per table top exhibit space. Each additional badge (over allotment) will cost $300.00

Exhibiting companies at WCCVIII will receive a complimentary badge allotment, per their sponsorship/exhibit level. Each additional badge (over allotment) will cost $300.00

Complimentary badges that are not assigned prior to the show date can be registered on-site.

Badges can be obtained at Exhibitor Registration at the convention center by either the company’s designated booth contact or the individual listed on the badge. Everyone must show their photo ID to pick up their badge.

There is no exhibitor registration deadline. You may continue updating your badge requirements/allotment until the time they are printed and picked up on-site.

Changes to a badge after it has been printed will result in a non-refundable charge of $300.00. Replacement of a lost badge will result in a non-refundable charge of $300.00

Payment for the above is required at the time of request. ASCRS ASOA accepts American Express, Discover, MasterCard, VISA. The registration staff will not invoice for replacement badges, payment is due at time of processing.

Badge Access
Exhibitor badges will not be issued to any practicing physician, nurse, or technician who has not registered for the meeting as an attendee in the appropriate category.

Exhibitor badges for ASCRS Subspeciality Day, WCCVIII, and ASCRS Annual Meeting will have designated colored lanyards.

ASCRS Subspecialty Day Exhibitor and WCCVIII Exhibitor badges DO NOT cross over to the ASCRS | ASOA exhibit hall. If you are exhibiting at all parts of the meeting you must have the corresponding exhibitor badge.

ASCRS Subspecialty Day badges do not cross over to ASCRS & ASOA.
Onsite Registration Location
Badges can be obtained at Exhibitor Registration, Hall C Foyer – Ground Level at the convention center by either the company’s designated booth contact or the individual listed on the badge.

Everyone must show their photo ID to pick up their badge.

Food & Beverage Offering at BCEC

ASCRS and the BCEC will have open, many locations within the convention center to enjoy beverages and a variety of cuisine options.

Quick Bites, Coffee & Beverages

Outtakes North Lobby: Hot and Cold Tap Coffee, Specialty Coffees, Breakfast & Lunch Grab & Go, Snacks & Cold Beverages.

Outtakes North Lobby East: Hot Coffee & Tea, Breakfast Sandwiches, Pastries, Lunch Grab & Go, Snacks & Cold Beverages.

Outtakes Level 0 East Registration: Hot Coffee & Tea, Breakfast Sandwiches, Pastries, Lunch Grab & Go, Snacks & Cold Beverages.

Beverage Options

ASCRS Tap Room
Exhibit Hall B, between aisle 1200 and 1900 Saturday, May 16-Monday, May 18 9:00 A.M.-6:00 P.M.
The ASCRS Tap Room offers a forum where attendees can grab a drink while learning about the latest technologies, devices, products and services from industry and network with friends and colleagues

The ASCRS Tap Room will be serving beer and wine as well as hot and cold brew coffee, nitro coffee and specialty teas.
All sales are cash or charge only.

Lunch Options

ASCRS Café Cars - Enjoy a variety of Boston’s favorite foods
Exhibit Hall A Saturday, May 16-Monday, May 18 11:00 A.M.-3:00 P.M.

The Sam Adams Pub and Food Court
Level 2, West Side Friday, May 15-Monday, May 18 11:00 A.M.-3:00 P.M.

*limited areas in the food court will be open on Tuesday, May 19 from 11:00 A.M. -3:00 P.M. 

Shuttle Bus Schedule 

ASCRS  ASOA will provide shuttle service to and from designated hotels that are not in walking distance to the BCEC. A shuttle schedule will be published in January.

Photo of Boston, MA

Featured Opportunities

ASCRS Tap Room

According to ASCRS research*, the two words most often used to describe the ASCRS Annual Meeting are “innovation” and “fun.” The ASCRS Tap Room strategically brings the two together to enhance the meeting experience for both attendees and exhibi-tors.The ASCRS Tap Room offers a forum where attendees can grab a drink, learn about the latest technologies, devices, products and services, and network with friends and colleagues. Participating companies will have forty-five minute segment(s) to share information with attendees and engage in a facilitated Q&A session. Purposefully placed within the exhibit hall, the ASCRS Tap Room provides participating companies the opportunity to present corporate perspectives within a comfortable, welcoming environment – a place anterior segment surgeons call home

Tour of Excellence

The ASCRS Annual Meeting consistently boasts a world-class exhibit hall featuring companies dedicated to meeting the needs of anterior segment surgical practices. The meeting also consistently draws nearly one thousand residents, fellows and physicians in their first five years of practice. ASCRS and ASOA recognize that connecting these future ophthalmic leaders with the companies driving technology will help expand clinical knowledge, improve clinical skills and ultimately enhance patient care.New in 2020, ASCRS will host the Tour of Excellence. Ophthalmic program directors will guide young physicians through the exhibit hall and facilitate introductions on the exhibit hall floor with companies participating in The Thriving Practice. Program directors will receive brief backgrounders provided by each participating compa-ny featuring highlights to incorporate into introductory remarks. These guided tours offer participating companies the opportunity to connect with current and emerging ophthalmic leaders, showcasing premier technologies and building relationships with this important audience.