Exhibitor Services & Tools | ASCRS
For Exhibitors

Exhibitor Resources

Las Vegas

Exhibitor Dashboard

In order to access the exhibitor dashboard, you will need to have purchased an exhibit booth. Once your booth application is submitted you will receive an auto-generated username and password to access your account.

In the exhibitor dashboard you will be able to update your company contact information, company description and product categories. The company information you include here is what will show in your online booth profile to attendees.

In your dashboard you can also make a payment at any time - checks are no longer accepted.

The affiliate function application, link to hotel reservations, exhibitor badge registration and Freeman Online Service Kit will be located in your exhibitor dashboard when those items are available in February.

Visit the Exhibitor Dashboard
Exhibitors at the ASCRS ASOA Annual Meeting

Exhibitor Badge Registration

In an effort to shorten lines and be conscious of social distancing protocols, we have created a few options for how you obtain your badges for onsite.

  • Any company with 95 badges or less (that is 30x30 booths and smaller) will register your badges as normal online. You will have the option to have some or all of your badges mailed to one place—preferably to you as the main contact; or you will select a day & time to pick up badges; or you can have your team pick up their own badges on-site during exhibitor registration hours.
  • Every company with an allotment of 96 or more (that is 40x40 booths and larger) will be required to select one of the options below before registering any of your staff online:
  1. Option 1 - Select to have all your badges mailed to the booth contact and pay the corresponding shipping fee of $99. You will be able to provide a UPS/FedEx account number if you have one, along with the shipping address you prefer. Badges can only be mailed to one location.
  2. Option 2 - You MUST choose a day and time to pick up selected badges and lanyards for your team.
  • If you are having your badges mailed, it is your responsibility to determine how to disperse them to your team.
  • If you are having your badges mailed, the cut off to register your staff online is June 23.
  • Lanyards will be available onsite and picked up at Exhibitor Registration inside Bayside C Hall on Level 1. 
  • If you are exhibiting at ASCRS Subspecialty Day, you must also take a lanyard for that meeting, otherwise security will not permit you in that exhibit/meeting area on-site.
  • If you have your own company-provided lanyard, you must also wear the ASCRS lanyard designated for exhibitors, otherwise security will not permit you entry to the exhibit halls.
  • If anyone forgets or loses their badge, they will need to wait in line on-site to retrieve another and a non-refundable reprint fee will apply. This fee is payable by credit card or cash only and must be paid at that time. We will not invoice for reprint fees.

    Exhibitor badges will grant access to all session and programming rooms. We ask that if seating is filling up, please leave this open for attendees and stand in back of the room. Please do not create a shortage of seats in the meeting rooms.
Badge Allotments & Fees
  • The exhibiting company will qualify for (6) complimentary exhibitor personnel badges per 10x10 (100 SF) exhibit space. Each additional badge (over-allotment) will cost $300.00.
  • Exhibiting companies at ASCRS Subspecialty Day will receive (2) complimentary exhibitor personnel badges, per tabletop exhibit space. Each additional badge (over-allotment) will cost $300.00.
  • Changes to a badge after it has been printed will result in a non-refundable charge of $300.00. Replacement of a lost badge will result in a non-refundable charge of $300.00.
Companies That Share a Booth
  • If your booth is sharing with another company the allotment will show under the parent company in the booth. Please contact the parent company with your badge list or if you have any questions on how to proceed. If you are not sure which is the "parent" company, please email me.
  • The parent company booth contact will be able to upload or enter their names and have access to change the company name on the badges.
Onsite Exhibitor Registration Desk

Inside Bayside C Hall, Level 1

  • Wednesday, July 21:   8:00 a.m. - 5:00 p.m.
  • Thursday, July 22:       8:00 a.m. - 6:00 p.m.
  • Friday, July 23:            7:00 a.m. - 7:00 p.m.
  • Saturday, July 24:        7:00 a.m. - 5:00 p.m.
  • Sunday, July 25:          7:30 a.m. - 5:00 p.m.
  • Monday, July 26:         8:00 a.m. - 12:00 p.m.

Affiliate Functions

Companies must complete the meeting space application for any industry hosted events, and gain ASCRS approval prior to contacting or working with the selected hotel or venue. Hospitality suites fall under the affiliate function policy and follow all rules and regulations set forth by the affiliate function policy and procedures listed here.

ASCRS does not endorse or sanction any affiliated function. Use of the ASCRS and its subsidiaries’ names or logos in conjunction with these events is strictly prohibited. ASCRS will not be held responsible for any charges incurred by approved or outside vendors. All charges are the sole responsibility of the company hosting the affiliate event.

All functions must be scheduled so as not to interfere with the ASCRS and ASOA programs, breaks, events, and lunches. Events that are submitted that conflict with the below outlined dates and times will not be approved.

Affiliate Function Policies & Procedures

Submit Your Affiliate Function Application

Food & Beverage Offering

The ASCRS Tap Room will have food & beverage service daily. ASCRS and the Catering team at Mandalay Bay will have many options available within the facility to enjoy while networking with colleagues and industry partners. Details will be available in the coming weeks.