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Exhibitors at the ASCRS ASOA Annual Meeting

Facility Map

An overview of the 2020 ASCRS | ASOA Annual Meeting layout at the BCEC will be available in January.

Please contact Jamie Barbera, Exhibits Manager, with any questions. jbarbera@ascrs.org

BCEC Facility Floor Plans
ASCRS ASOA Annual Meeting Exhibitor Floor Plan

Exhibitor Dashboard

In order to access the exhibitor dashboard, you will need to be a confirmed. Once your booth application is submitted you will receive an auto-generated username and password to access your account.

In the exhibitor dashboard you will be able to update your company contact information, company description, product categories and make a payment at any time. This is the information that will show in your online booth profile. The affiliate function application, link hotel reservations, exhibitor badge registration and Freeman Online (service kit) will also be located in your exhibitor dashboard when those items are available.

Exhibitor Dashboard
Exhibitors at the ASCRS ASOA Annual Meeting

Exhibitor Registration 

Exhibitor Badge Registration will open December 2. You will receive an email from Convention Data Services with instructions. There is no exhibitor registration deadline. You may continue updating your badge requirements/allotment until the time they are printed and picked up on-site.

Badge Allotment
Exhibiting company will qualify for (6) complimentary exhibitor personnel badges per 10x10 (100 SF) exhibit space. Each additional badge (over allotment) will cost $300.00.

Exhibiting companies at ASCRS Subspecialty Day will receive (2) complimentary exhibitor personnel badges, per table top exhibit space. Each additional badge (over allotment) will cost $300.00

Exhibiting companies at WCCVIII will receive (2) complimentary exhibitor personnel badges, per table top exhibit space. Each additional badge (over allotment) will cost $300.00

Complimentary badges that are not assigned prior to the show date can be registered. Once your company badge allotment has been fulfilled, the above charges will apply. Payment is due at time of processing.

Badges can be obtained at Exhibitor Registration at the convention center by either the company’s designated booth contact or the individual listed on the badge. Everyone must show their photo ID to pick up their badge.

There is no exhibitor registration deadline. You may continue updating your badge requirements/allotment until the time they are printed and picked up on-site.

Changes to a badge after it has been printed will result in a non-refundable charge of $300.00. Replacement of a lost badge will result in a non-refundable charge of $300.00

Payment for the above is required at the time of request. ASCRS ASOA accepts American Express, Discover, MasterCard, VISA. The registration staff will not invoice for replacement badges, payment is due at time of processing.
Badge Access
Exhibitor badges will not be issued to any practicing physician, nurse, or technician who has not registered for the meeting as an attendee in the appropriate category.

Exhibitor badges for ASCRS Subspeciality Day, WCCVIII, and ASCRS Annual Meeting will have designated colored lanyards.

ASCRS Subspecialty Day Exhibitor and WCCVIII Exhibitor badges DO NOT cross over to the ASCRS | ASOA exhibit hall. If you are exhibiting at all parts of the meeting you must have the corresponding exhibitor badge.

ASCRS Subspecialty Day badges do not cross over to ASCRS & ASOA.
Onsite Registration Location
Badges can be obtained at Exhibitor Registration, Hall C Foyer – Ground Level at the convention center by either the company’s designated booth contact or the individual listed on the badge.

Everyone must show their photo ID to pick up their badge.

Food & Beverage at the Convention Center

The Best Way to Eat, Meet, & Network at ASCRS Annual Meeting!

ASCRS ASOA Bistro is the ideal lunch option for exhibitors. The Bistro is a sit-down lunch concept conveniently located right on the exhibit floor. The all-inclusive menu will offer a rotating menu that will include a variety of healthy and delicious options.

Exhibitor Food and Beverage FAQs
We know it can be difficult to find a quick meal or a place to sit and meet during a busy convention. With ASCRS ASOA Bistro, you will have a comfortable setting to eat, meet, and network with colleagues and fellow attendees.

When: Saturday, May 16 - Monday, May 18 from 11:00AM to 2:30PM

Where: Exhibit Hall A, BCEC

Price: Individual Lunch Ticket prices will be published in the coming weeks.
Pre-Purchase Tickets- suggested
It is suggested to pre-purchase your lunch tickets to avoid lines at the cashier and receive express entree. You can also purchase tickets onsite at the Bistro desk. A limited amount of space will be saved for walk-up diners.
Reserve a Table
Small 4-person tables and large 10-person tables may be reserved so you and your guests can always have a space to meet throughout the day. Table packages include 10 or 20 individual lunch tickets respectively.

Large Table Package (20 Tickets): TBD
Small Table Package (10 Tickets): TBD

Shuttle Bus Schedule 

ASCRS  ASOA will provide shuttle service to and from designated hotels that are not in walking distance to the BCEC. A shuttle schedule will be published in January.

Photo of Boston, MA

Featured Opportunities

ASCRS Tap Room

According to ASCRS research*, the two words most often used to describe the ASCRS Annual Meeting are “innovation” and “fun.” The ASCRS Tap Room strategically brings the two together to enhance the meeting experience for both attendees and exhibi-tors.The ASCRS Tap Room offers a forum where attendees can grab a drink, learn about the latest technologies, devices, products and services, and network with friends and colleagues. Participating companies will have forty-five minute segment(s) to share information with attendees and engage in a facilitated Q&A session. Purposefully placed within the exhibit hall, the ASCRS Tap Room provides participating companies the opportunity to present corporate perspectives within a comfortable, welcoming environment – a place anterior segment surgeons call home

The Thriving Practice

The ASCRS Annual Meeting – the largest U.S. meeting focused on fulfilling the varied needs of anterior segment surgeons – is the premier destination for showcasing the latest advancements designed to help attendees optimize patient care. Through its unique strategic partnership with the American Society of Ophthalmic Administrators, the ASCRS Annual Meeting offers the opportunity to bring innovation to the entire practice and to enhance the patient experience throughout the complete eye care journey. In 2020, ASCRS offers The Thriving Practice, an experiential event that showcases new developments associated with all aspects of ophthalmic care. From staff training tools and EMR systems to the latest technologies, devices and techniques, The Thriving Practice spotlights today’s innovations shaping tomorrow’s ophthalmic future.This unique engagement event presents ASCRS and ASOA corporate partners with an unparalleled opportunity to reach and influence key decision makers. Complimenting your booth display with a presence in The Thriving Practice connects your company with the tools on the forefront of technology, encapsulating your products and services in a cloak of innovation and ingenuity.

Tour of Excellence

The ASCRS Annual Meeting consistently boasts a world-class exhibit hall featuring companies dedicated to meeting the needs of anterior segment surgical practices. The meeting also consistently draws nearly one thousand residents, fellows and physicians in their first five years of practice. ASCRS and ASOA recognize that connecting these future ophthalmic leaders with the companies driving technology will help expand clinical knowledge, improve clinical skills and ultimately enhance patient care.New in 2020, ASCRS will host the Tour of Excellence. Ophthalmic program directors will guide young physicians through the exhibit hall and facilitate introductions on the exhibit hall floor with companies participating in The Thriving Practice. Program directors will receive brief backgrounders provided by each participating compa-ny featuring highlights to incorporate into introductory remarks. These guided tours offer participating companies the opportunity to connect with current and emerging ophthalmic leaders, showcasing premier technologies and building relationships with this important audience.