Exhibitor Install and Dismantle | ASCRS
For Exhibitors

Install & Dismantle


The Freeman Service Desk at the meeting will be located in the exhibit hall. Operating hours are listed below. All Freeman services, Mandalay Bay Convention services, and ASCRS Official Contractors services will have a counter in this area to assist you onsite.

Date Open Close
Wednesday, July 21 8:00 a.m. 5:00 p.m.
Thursday, July 22 8:00 a.m. 6:00 p.m.
Friday, July 23 7:00 a.m. 5:00 p.m.
Saturday, July 24 7:00 a.m. 5:00 p.m.
Sunday, July 25 7:00 a.m. 5:00 p.m.
Monday, July 26 7:00 a.m. 9:00 p.m.
Tuesday, July 27 8:00 a.m. 5:00 p.m.
Wednesday, July 28 8:00 a.m. 12:00 p.m.

Mandalay Bay Foyer, Level 2

Date Open Close
Installation Thursday, July 22 1:00 p.m. 5:00 p.m.
Exhibits Open Friday, July 23 7:00 a.m. 4:00 p.m.
Dismantle Friday, July 23 4:00 p.m. 6:00 p.m.

Bayside B&C, Level 1

Please refer to the Freight Target Floor Plan, available now in your service kit, for your assigned time and day of move-in.

Date Open Close
Wednesday, July 21 8:00 a.m. 8:00 p.m.
Thursday, July 22 8:00 a.m. 8:00 p.m.
Friday, July 23 8:00 a.m. 5:00 p.m.

Bayside B&C, Level 1

The ASCRS Welcome Party will be in the Exhibit Hall Saturday, July 24 from 4:30 - 6:00 p.m.
Saturday-Monday, Exhibitors & EACs are permitted in the exhibit hall 2 hours prior to hall opening and not any earlier. (7:00 a.m.)

Date Open Close
Saturday, July 24 9:00 a.m. 6:00 p.m.
Sunday, July 25 9:00 a.m. 5:00 p.m.
Monday, July 26 9:00 a.m. 5:00 p.m.
Bayside B&C, Level 1
Exhibits Close
Please keep the aisles clear of debris during the move-out process to prevent trip hazards. Freeman will begin pulling aisle carpet promptly at 5:00 p.m. Please pull those parts of your displays you can easily handle and are closest to the aisles further into your booth space to help protect them.
Empty Return
Freeman will begin the return of empty containers promptly at 5:00 p.m. on Monday for a projected completion of 12:00 a.m. Cardboard and fiber cases will be returned first. Please DO NOT offer gratuities to workers in an attempt to find your empties. To ensure your safety, exhibitors will not be allowed in the crate storage area.

Please schedule your staff and travel accordingly as we cannot guarantee what time you will be finished with tear down on Monday evening.
Exhibitor Move Out
Bayside B&C, Level 1

July 26:  5:00 p.m.–9:00 p.m.
July 27:  8:00 a.m.–5:00 p.m.
July 28:  8:00 a.m.–12:00 p.m.
*All labor and outbound material handling services performed after 4:30 p.m. will have overtime charges applied.
Dismantle Information
All exhibitor materials must be removed from the exhibit facility by 12:00 p.m. on Wednesday, July 28, 2021. To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by 8:00 a.m. on Wednesday, July 182, 2021. Drivers not checked-in by this time will risk the possibility of their shipments going out on the house carrier.