Housing Now Open

Book with OnPeak, to receive a reduced-rate hotel room for the ASCRS•ASOA Annual Meeting & Subspecialty Day in San Diego Ca. May 3–7, 2019. Click Here to reserve 19 rooms or less. Click Here to reserve 20 rooms ore more

 2019 Floor Plan

The 2019 Floor Plan will be available in July.

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IMPORTANT DATES

The complete Exhibitor Checklist will be available in July

OPEN

Housing officially opened April 13 in Washington, DC at our 2018 Annual Meeting. 
Click here to reserve 19 rooms or less.
Click here to reserve 20 rooms or more
Please contact OnPeak with any questions at:
(800) 370 8282 US Toll-free 
(312) 527 7300 Local / Int’l 
Email ascrs-asoa@onpeak.com 

July 16

Booth Space Applications, Exhibitor Prospectus & Exhibit Hall Floor Plan available online 

July 20

Priority Points will be e-mailed.

August 31

Booth Space Application Due including 50% Deposit & Company Description (100 bonus priority points will be applied to your booth space if full payment is submitted with application)

September 12

Booth Space Selection Appointment letters e-mailed

October 4-18

Booth Space Assignments taking place  -  per your scheduled phone appointment

October 22 Booth Space Confirmations e-mailed
November 5 Affiliate Functions Applications available online in your Exhibitor Dashboard - 12pm EST.
November 30 Final Booth Payments Due
December 3 Last day to cancel exhibit space without incurring a penalty

December 3

Exhibitor Badge Registration opens online in your Exhibitor Dashboard - 12pm EST.

December 3

Expresso (exhibitor service kit powered by GES) will be available online in your Exhibitor Dashboard - 12pm EST. 

December 4-January 3

Booth cancellation will forfeit 30% of total booth fee
January 4-March 4 Booth cancellation will forfeit 50% of total booth fee
February 15

Company information updates to be made in your exhibitor dashboard for the Final Program. You are responsible for updating company information by this date.

March 5 Booth cancellation on or after this date will forfeit 100% of total booth fee

March 8

Housing Cut-Off. All reservation names lists must be submitted to OnPeak by this date or rooms will be released

March 8

Island Booth Blue Prints with Line Drawings & Hanging Sign/Rigging Plans due to ASCRS Exhibits Manager (ISLAND BOOTHS ONLY)

March 29

Hazardous Waste/Wet Lab forms due to Exhibits Manager

March 29

EAC forms and EAC Certificate of Insurance forms due to ASCRS Exhibits Manager.

If forms are not received by deadline, you will be required to use ASCRS contractors and your EAC will not be permitted in the exhibit hall. 

April 12

Laser Safety forms due for ASCRS ASOA Exhibit Hall & Subspecialty Day Exhibit Tables (if applicable for your booth)

April 19

Mailing samples with pre-registration attendee list request form due. Attendee lists will not be processed after this date

May 1

Onsite exhibitor registration opens

May 1-3 ASCRS•ASOA Exhibit Hall - Install

May 2

ASCRS Subspecialty Day Exhibits - Install  

May 3

ASCRS Subspecialty Day & Coinciding Exhibits - Open

May 3-7

ASCRS•ASOA Annual Meeting

May 4-6 ASCRS•ASOA Exhibit Hall - Open